IMDSA Position Descriptions

All Board of Directors must be paid members of IMDSA in order to hold a position on its board. 

• The president shall:
  
• Serve as Chief Executive Officer.
  
• Be responsible for the management of the organization.
  
• Conduct all general meetings of the organization.
  
• Conduct all Board of Directors meetings and other special meetings as called by him or the Board of Directors.
  
• Designate committees and recommend appointment of committee chairpersons as required.
  
• Oversee operations of the board.
  
• Speak to media and community on behalf of the organization.
  
• Prepare agenda for each member and board meeting.
  
• See that all books, reports, and certificates are properly kept.
  
• Be authorized to sign checks for the organization.

• In the absence of the President, or if the President is unable or refuses to act, or at the discretion and request of the President, perform the duties of the President.
  
• Serve as President for the remainder of the President's term of the office, if the Presidency becomes vacant.
  
• Assist the president in all National affairs.
  
• Be authorized to sign checks for the organization.
  

The International Vice President shall:

• In the absence of the President and National Vice President, or if the President and National Vice President is unable or refuses to act, or at the discretion and request of the President, perform the duties of the President.
  
• Serve as President for the remainder of the President's term of office, if the Presidency becomes vacant and the National Vice President is unable or refuses to act as President.
  
• Manage the activities of the Special Interest Groups.
  
• Assist the president in all International Affairs.
  

The Secretary shall:

• Take minutes of all business meetings and Board of Director meetings.
  
• Prepare a draft of the minutes and distribute copies to all officers. Ensure that draft minutes are approved or approved as amended by majority vote at the next meeting of the Board of Directors.
  
• Prepare all correspondence approved by the Board of Directors.
  
• Maintain files, including minutes, incoming and outgoing correspondence, etc.
  
• Keep and maintain the ARTICLES OF INCORPORATION and the Corporate Seal, the Bylaws, and all important documents.
  
• Prepare notices and ballots for the election of officers.
  
• Notify the President and/or the appropriate officer of forthcoming events that may require action.
  
• Attend all board meetings.
  
• Submit to the Board of Directors any communications concerning the records kept on the organization.
  
• Be authorized to sign checks for the organization.
  

The Treasurer shall:

• Deposit and maintain records of all monies received by the IMDSA and have general responsibility for overseeing all financial affairs.
  
• Maintain a checking account in the name of the IMDSA and, when approved by the Board of Directors, open an interest bearing account.
  
• Maintain a sufficient balance in the checking account to pay current bills.
  
• Ensure that the bank has on file authorization for checks to be signed by at least two of the Board of Directors who are authorized to sign checks. Each check requires two signatures and must be in accordance with provision 5 of this section of by laws.
  
• Maintain complete records and present a financial statement at each Board of Directors Meeting, and at the business meeting when requested.
  
• Submit in January an annual budget and make at least semiannual comparisons of actual expenditures with budgeted amounts.
  
• In January, submit to the Board of Directors a complete, final cumulated summary of the financial results of the previous year.
  
• Assist in any audit, as appropriate.
  
• Prepare and file all required Federal, State and Local tax returns.
  
• Ensure that insurance is in force to protect IMDSA against liability claims and theft of equipment.