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2018 Research and Retreat Weekend Exhibitor Terms and Conditions

  1. Self Advocate/other Exhibitor Fees include 1 table.
  2. Exhibitors are responsible for their own set-up and take-down within the hours indicated.
  3. All tables are draped to the floor.
  4. All tables must be staffed during exhibit hours.
  5. Any and all state and/or local requirements (e.g. sales tax, business licenses, etc.) are the sole responsibility of the Exhibitor.
  6. Exhibitors are responsible for providing any power strips or extension cords that they require.
  7. IMDSA is not responsible for any costs incurred by the Exhibitor, including cost of having shipments held by the hotel prior to the conference.
  8. Upon receipt of completed forms and fees, you will be notified of the status of your application.
  9. Any Exhibitor planning to attend the R&R or attend the Saturday pizza party must register on or before July 28, 2018.  
  10. IMDSA reserves the right to deny space to any Exhibitor before and/or during the conference.
  11. Cancellation Policy:
    • A cancellation charge of 25% of the appropriate fee will be imposed on any Exhibitor who cancels before July 15, 2018.
    • After July 28, 2018, no refunds will be issued.
    • If deemed appropriate by IMDSA an Exhibitor may be cancelled at any time with a full refund to the Exhibitor.

Method of Payment

Online at PayPal or mail check made payable to IMDSA at:              

Payments must be made by July 28, 2018.

Hotel Information

The 2018  IMDSA Research and Retreat Weekend will be held at the Great Wolf Lodge in Mason, OH at 2501 Great Wolf Drive - Mason, OH 45040  The discounted room rate is $179.99 per night.  Please contact the hotel directly to make your reservations.  This rate is only good until Friday July 8th, 2018. 

1) Call Great Wolf Lodge’s Reservation Center at: 1-800-559-WOLF (9653) or click here to make your reservation online.

2) Provide our group code: 1706IMDS 

3) Our Group Dates are: June 22 -25, 2017

4) Importantly: all reservations MUST be made by: Friday, July 8th,2018

Shipping Information

If you need to ship items ahead of time, the hotel will accept items Three (3) days prior to the conference.  Packages must be marked as follows:

The Great Wolf Lodge 

2501 Great Wolf Drive - Mason, OH 45040

Name of Guest and Research and Retreat June 9th-11, 2018

Exhibit Hours

Set-up Friday August 9 7:00am – 7:45 am

Exhibit Hours Friday August 9th 8:00am – 5:30 pm

                    Saturday June 25 8:30 - 1:00pm

Take Down       Saturday June 25 12:45pm- 2 pm

(*Please note* that on Saturday after the luncheon and most families will go and do activities at the resort and pop in out for their research appointments.) Research goes till 5pm on Saturday.

I have read and agree to the conditions stated above.  I/We hereby release the International Mosaic Down Syndrome Association, its officers, directors, employees, agents, members and their successors, and assigns from any and all claims due to injury, or loss or damages to property that might occur while I/we exhibit materials at the IMDSA Research and Retreat Conference, August  9-11, 2018.

Signature________________ Print Name of Exhibitor _______________________

Return no later than August 1, 2018, with payment in full to:

Brandy Hellard

PO Box 321

Stow, MA  01775

Fax (775)295-9373

International Mosaic Down Syndrome Association

PO Box 321, Grand Haven, MI, 49417
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